Successful candidates for Secretary of NAISA serve a three-year term. As a member of Council the Secretary is involved in Council business, discussions and decisions but also performs a unique administrative, organizational and recording role. The primary tasks revolve around the administration and recording of Council meetings. These include: Scheduling, preparing and circulating an annual Council Meeting plan which aligns meeting times for all Council members; Liaising with Presidents on agendas items, preparing and circulating Council Agenda to Council members prior to meetings; Recording, preparing, verifying with Presidents and circulating official minutes of Council Meetings; Maintaining and updating the Council Action List based on action items and decisions made by Council at each meeting; Leading items on Apologies, previous meeting’s minutes and Action List activity at each Council meeting.
In addition the Secretary is tasked with maintaining the official hard copy and electronic copy of Council business documentation for each Council year (annual meeting to annual meeting). This record includes agendas and minutes of all Council meetings, key Council documents such as the constitution, by-laws and any variations of these that have occurred; documentation and correspondence for the upcoming annual meetings and the documentation and correspondence of other Council matters as they arise.